Electronic Document Processing

Electronic Document Processing makes life much easier for construction companies and contractors. In a construction company there are always invoices being routed that need someone's approval to be processed. Paper documents are easy to lose and it can be difficult to keep track of them. Every week staff members spend valuable time tracking invoice documents that are either buried on someone else's desk, on the wrong desk, or hopelessly lost between the office and a job site. This is a waste of time and resources and an inefficient system overall that causes costly delays in processing important invoices. ComputerEase developed Electronic Document Processing to solve these problems.

Electronic Documenting Process:

• Scan a paper copy of the invoice
• Attach the scanned document to the electronic record
• Include notes to highlight any inconsistencies between the invoices
• Route the documents to the appropriate person for approval or issue resolution

The next time this person logs into ComputerEase, a pop-up message will alert him or her that there is an invoice question that needs to be addressed.

With electronic document tracking you can:

• View notes included with an invoice
• View a scanned image of the original document
• Enter additional notes
• Approve or reject invoice
• Send the electronic documents back after issues are resolved

The staff member who initiated the electronic document tracking process will be notified that a decision has been made and can take steps to close out the invoice.

Benefits include:

• Problem invoices are processed much faster
• No time is wasted tracking down paper copies
• Cash flow is improved through the more efficient process
• Less processing time means you can take advantage of more prompt-pay discounts

All invoices needing attention are in an easy-to-locate, centralized location, tracked electronically for audit and record keeping.